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Stearns Digital

Inventory intelligence + custom software

Turn operational complexity into a system your team can run.

We connect inventory, purchasing, suppliers, warehouse workflows, and reporting—so growing operations can make faster decisions with fewer manual handoffs.

Discuss your workflow See the work
20+ yearsInventory & operations
API-firstSystems that stay connected
Operator-ledBuilt around real workflows
Operations control
Updated 08:42
Inventory health92%+4.8% this month
Open exceptions146 need action

System flow

ShopifyData layerFinale
SuppliersRules engineWarehouse
Action
Reorder risk detected8 SKUs below 21-day coverage
Inventory planningAPI integrationsWarehouse toolsOperational dashboardsWorkflow automation

Where we fit

The missing operating layer between your systems and your team.

Most growing operations already have software. The problem is everything that still happens between it: exports, duplicated entry, fragile spreadsheets, supplier portals, and decisions that live in someone’s head.

Stearns Digital maps that operational middle, then builds the integrations and tools that make it dependable.

How an engagement works

Core expertise

One partner across operations and software.

From the decision model to the interface and every connection in between.

01

Inventory intelligence

Forecasting, reorder logic, stock-health signals, purchasing support, and exception management grounded in how your business actually buys and sells.

Decide
02

Systems integration

APIs and middleware that connect ecommerce, ERP, CRM, warehouse, supplier, and reporting data without adding another manual handoff.

Connect
03

Operational software

Purpose-built dashboards, warehouse tools, automations, and internal applications for workflows generic platforms cannot handle cleanly.

Execute

Our approach

Start with the work. Then design the system.

We begin at the point where the team feels the friction—not with a predetermined platform. That keeps scope practical and the finished system adoptable.

  1. 01

    Diagnose

    Find the decisions, data gaps, and manual steps that create risk or slow growth.

  2. 02

    Map

    Document systems, owners, exceptions, and the way information really moves.

  3. 03

    Prototype

    Validate the workflow and its rules with the people who will use it.

  4. 04

    Implement

    Ship in focused increments, connect the data, and refine around operating feedback.

Selected work

Built for what happens on the floor.

Real systems that reduced ambiguity between orders, inventory, suppliers, and execution.

Custom Bar Juice warehouse picking interface

Bar Juice · Warehouse execution

Catch shipment errors before the boxes leave.

A tablet-based barcode workflow connected to Zoho Inventory gives operators one place to scan orders, identify discrepancies, and complete shipments.

  • Barcode-led picking
  • Real-time discrepancy feedback
  • Zoho Inventory integration
Read the case study
Finale Inventory and supplier integration workflow

Wild Bobby · Supplier automation

Connect supplier activity to inventory without the re-keying.

A PromoStandards integration automated purchase orders, tracking numbers, box contents, and merchandise receiving inside Finale Inventory.

  • Supplier PO ingestion
  • Shipment and tracking updates
  • Mobile and desktop receiving
Read the case study

Field notes

How the systems work—and why.

Practical lessons from real inventory, warehouse, and integration work, written without exposing client operations.

Warehouse execution

Designing a picking workflow that catches errors before dispatch

Read note → Inventory planning

Turning a forecast into a repeatable decision system

Read note → Commerce integration

Why order synchronization must be designed for replay

Read note →
View all field notes

Client perspective

“Pablo’s knack for problem-solving is second to none; he has a unique talent for automating processes that not only saves time but also significantly improves efficiency.”

Jonathan E.CEO, Nuzest USA

Best fit

Complex enough to matter. Practical enough to ship.

Distributors

Multi-SKU fulfillment, purchasing, receiving, and supplier coordination.

CPG & beverage

Inventory planning, lot movement, picking validation, and order accuracy.

Promotional products

PromoStandards, vendor data, PO automation, and fulfillment visibility.

Ecommerce operations

Back-office systems connecting orders, inventory, vendors, and warehouses.

Start with the bottleneck

What still depends on a spreadsheet, a workaround, or one person?

Send us the systems involved, the manual steps, and what breaks when volume increases. We’ll start there.

Describe the workflow